No matter how you look at it, a school needs money to run properly. They simply cannot function without money to pay expenses. In fact, to get the necessary money, someone on the staff must know how much money is needed, in order to keep the school running. A budget can be difficult to write, especially with the number of things that must be factored in and considered. Read more to find out how to successfully create a good school budget.

Start with personnel salaries. Include all administrative positions, as well as all support staff, from the janitors to the dietary workers. Don't forget ancillary positions, such as a school nurse or counselor. Add the salaries of every teacher and aid worker. Next, add insurance costs, sick and vacation pay, payroll taxes and other benefits.

Add contract labor costs. Most schools have security forces on campus, traffic directors, even football field grounds workers and grass cutters. Add the costs of all contract labor.

Factor in the cost of running the physical facility. Add the yearly utility costs and other normal day to day maintenance costs. This could include plumbing and electrical repair, painting, floor or ceiling repair.

Include the costs of supplies. Add up the cost of toilet paper, paper towels, cleaning supplies, light bulbs, pails, buckets, and mops. Don't forget paper for copy machines, printer paper and all required forms that are needed to run a school.

Add the cost of machinery and equipment. Computers need to be replaced, overhead projectors and other teaching aids must be repaired or replaced yearly. Average this cost and include in your yearly budget. Even the school bells may need repair or replacement.

Sports equipment must be replaced or repaired. Add in the costs of basketballs, goals, footballs, soccer or any other sports equipment to be used within the school year. Don't forget band and other extra curricular clubs and activities.

School grounds and parking lots need to be taken care of yearly. Include a line item for outside repairs and upkeep.

Don't forget capital costs. Does the school need a new roof? Add in the associated costs, over a period of several years. This will create an insurance for the repair (i.e. The money is budgeted in the event that the work must be done in the future.)


See what expenses have been incurred in years past. Include these as well as any anticipated increases in costs. Consider staff raises or rising insurance premiums. Writing a budget is difficult, but good record keeping makes the task a lot easier to do.

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