Writing a letter to the president of your college can seem like a daunting task, but sometimes it’s necessary. The president is essentially responsible for everything that happens at your university. If you are dissatisfied with something at your college, such as tuition increases, or if you are happy with something, such as general quality of education, writing a letter directly to the president is often your best chance of getting your voice heard.
Brainstorm your ideas. Clarify what exactly you are writing about. If you are writing to compliment the president on a recent accomplishment or simply for doing a good job running the university, identify a few specific things you’d like to write about. If you’re writing to complain about recent changes or other issues, back up your claims with evidence.
Write a rough draft of your letter. Organize your ideas into a complete, comprehensive letter that flows logically from one point to the next. Use proper language when writing to the president of a university – refrain from using slang or offensive language. Be respectful throughout your paper.
Proofread your letter, or ask a friend to proofread it for you. Edit the letter for spelling and grammar errors as necessary.
Format your letter appropriately. A letter to the president of a college is basically a business letter. Though the exact format of your letter may differ from other business letters, be sure to at least include the traditional components. Insert the president’s name and address at the top of the letter, followed by “Dear President (last name)” and the body of your letter. At the end of your content, close with “Sincerely,” followed by your name and address.
Tip
If you send your letter in the mail, send it in a standard envelope and include your return address at the top. You can also locate your president’s email address and email your letter.